On-Site Badge Printing, Event Registration & Event Software in Madison

Smart Solutions for Madison Conferences and Corporate Events

Madison blends higher education, government, healthcare, and innovation, all in a walkable, lakeside city built for connection. From association meetings at Monona Terrace to academic symposiums at UW-Madison, Expo Pass helps you deliver polished events with tools that streamline every step of the process.

Whether you’re hosting a healthcare summit on Capitol Square, a university conference on campus, or a corporate retreat near Lake Mendota, Expo Pass offers powerful tools to manage registration, on-site badge printing, check-in, lead capture, CE tracking, and more. Let’s help you create an event experience that reflects Madison’s balance of professionalism and creativity.

On-Site Badge Printing & Fast Event Check-In

From downtown conventions to campus events, Madison hosts a wide variety of gatherings, and first impressions matter. Expo Pass ensures your check-in process is fast, reliable, and on-brand.

• Print badges instantly on-site with no pre-sorting or alphabetical chaos.
• Scan QR codes for fast check-in via branded kiosks.
• Eliminate lines at venues like Monona Terrace, the Madison Concourse Hotel, or the Alliant Energy Center.
• Easily handle last-minute registrations for events around State Street or Hill Farms.
• Showcase your brand or sponsors with custom badge shells and kiosk wraps.

Streamlined Event Registration

Madison brings together professionals from state government, healthcare, education, tech, and nonprofit sectors. Expo Pass makes registration smooth and flexible on the front end and behind the scenes.

• Create mobile-friendly forms with custom data fields, perfect for events at UW-Madison, the Overture Center, or the Edgewater.
• Embed registration directly into your website or share via email campaigns.
• Offer early bird, group, and member pricing with automated rules.
• Send QR-code confirmations for quick scan-and-go check-in.
• Collect payments online or on-site.
• Accommodate walk-ups at the kiosk with day-of registration support.

Event Management Platform for Conferences & Trade Shows in Madison

Whether your attendees are navigating the Capitol Square or campus corridors, Expo Pass keeps everything centralized with one platform for planning and execution.

• Manage agendas, sessions, and speakers for events at the Fluno Center, Memorial Union, or the Madison Club.
• Track real-time attendance for sessions and breakout rooms.
• Send mobile alerts to help attendees stay on schedule.
• Collect feedback through built-in post-session surveys.
• Let guests customize their own schedules for personalized experiences.
• Scale easily from intimate leadership forums to large academic or industry expos.

Lead Capture & CE Tracking for Exhibitors and Professionals

Madison’s events often mix education and engagement, from CE-credit conferences to innovation expos. Expo Pass helps you capture leads and track learning outcomes without the hassle.

• Scan badges with our lead retrieval app for instant data collection at exhibit booths.
• Access leads in real time to enable fast follow-up.
• Track attendance and award CE/CEU credits with automatic session logging.
• Generate reports for compliance or certification programs.
• Gather insights with custom surveys and feedback tools.